air force email signature block

The use of signature blocks when emailing shows professionalism and proper utilization of the email platform of military correspondence. That aside, in reading the FAQs and another statement on Military.Com, there seems to be a prohibition against using the rank and retired designation in my signature block. YOGA STUDIES COLLEGE PROFESSOR ORDERS STUDENTS TO USE GENDER PRONOUNS ON ASSIGNMENTS OR GRADES TAKE A HIT. WASHINGTON -. --Captain Kenneth Norris, USA, Retired Jamie Hash, the other LIT Transgender Policy Team co-lead, also explained that the explicit permission to use pronouns, a practice that is now common in the civilian sector, gets the DAF further down the road of explicitly acknowledging the existence and dignity of non-binary military members and civilians. Use of Rank by Retireeas a Teacher/Professor? You may be correct for Navy (not familiar with Navy regs), but Army Reg 25-50 (or at least its latest update) seems to indicate that Army retirees are to use rank but not branch. We have a client that is currently in the reserves and is making business cards. WASHINGTON (AFNS) -- A recent update to the Department of the Air Force writing guide, The Tongue and Quill, now allows Airmen and Guardians to include pronouns in their signature block. Image Credit: Canva. When you are writing someone as a retired USAF officer then use: S P. Dear S. P.: Guidance please. As the medical centers Compliance and Business Integrity Officer I am especially sensitive to ensuring we follow the rules. Maj John Doe, CAP XYZ Wing Director of Operations (H) 555.555.5555 (C) 555.555.5555 U.S. Air Force Auxiliary . Colonel working as a civil servant for the Veterans Health Administration. During or in connection with furthering political activities, private employment or commercial interests, when an inference of official sponsorship for the activity or interest may be drawn.. : ------ KC Norris. --Captain Kenneth Norris, USA, Ret. Use appropriate closings. An example is: ANGEL ALONSO, Capt, USAF (he/him/his) Occupational Therapy Element Leader Robert Hickey, Robert, -AUS #2):So what is the Army of the United States List? Paragraph 5. includes standard naming conventions . Move your cursor to where you want to place the block and click. So usually the norm is : A very long time ago. Even though it says including e-mail address the ones I see often dont include an e-mail address since you have an e-mail from the person and the e-mail is included elsewhere. In the Forms & Signature sections, choose Prepare Form. The change request was driven by awareness of a restrictive policy that was being used against transgender Airmen and Guardians who were authentically representing themselves, said Lt. Col. Bree Fram, a LIT Transgender Policy Team co-lead. Using ones rank when selling to the government would seem to be covered in the sponsorship or endorsement notations. How to Address a Military Chaplain I see inappropriate or nonexistent signature blocks quite often. KS. ---(Address). What hes essentially doing is impersonating a veteran. When one leaves the service and resigns his/her rank, he/she does not continue to use the rank as part of his name. Add a signature to emails yourself. So a quick question about military signature block on emails. Social vs. Official Use of Rank For forms of address for invitations, place cards, name badges, introductions, conversation, and all other formal uses, see Honor & Respect: the Official Guide to Names, Titles, and Forms of Address. But they maintain that in any post-retirement position ones former rank is not pertinent except in a way the DoD guidelines attempt to prohibit: gaining some edge due anyones assumption that the former officer has some residual heft in authority due to his or her former rank. A foundational competency of the DAF is to foster inclusion, Fram said. It was also important for many individuals often confused as being a different gender in their communications.. & R.M., But on the invitation it would be: --Letter salutation or Conversation: Dear Linda: Thoughts on pronouns being used in an email signature for military, DoD or other offic? Of course vets and retirees share a special bond, but probably VA/VHA employees who are neither can offer exceptional service and can have extraordinary bonds with the vets they serve. Senior Airman Max Miller looks into a mirror with pronouns written across the glass at their home in Waianae, Hawaii, Oct. 13, 2021. Copyright 2023. However, it they were medically separated then they would not be. This effort was led by the LIT, with support from the Pacific Islander/Asian American Community Team, and the Womens Initiatives Team, other teams of the DAFBAWG. AR 25-50 (Preparing and Managing Correspondence) addresses signature blocks, but lacks reference to digital communications at the present time. I wonder whether honorably discharged wartime veterans, not so bound by DOD regulations, may socially bear the title so long as they comport with applicable laws. Keep it professional! As to whether it matters if she is married to an armed services retiree, Department of Defense guidelines are also clear that being married to a member of an armed service does not allow any use of the spouses rank. The United States Air Force went full "woke" this month by authorizing the use of gender-neutral and gender-specific pronouns in email signature boxes. Reddit and its partners use cookies and similar technologies to provide you with a better experience. (A) Those who are present because they are on active duty are Rank (Name); USE OF RANK? There are currently three ways to access Air Force email from your home computer (external computer) for those with @us.af.mil email address. Though I have an opinion of use of those honorifics in the work place Its not really my right to ignore another persons preference as to how (he or) she is addressed. Colonel James Wilson, USAF, Retired, Robert Hickey Use of Rank by Veterans. An example of an official situation would be: (#1) a letter to an active-duty officer from a retired officer regarding his or her service. or The DoD wants those courtesies reserved for active duty personnel as they serve with the power of the government behind their actions. Use of Rank by Retireeas a Civilian DoD Employee? 772 01/03/2012 (112-90) TITLE 10 ARMED FORCES Subtitle A General Military Law PART II PERSONNEL CHAPTER 45 THE UNIFORM, Sec. AR 25-50 . 735; Pub. So if a retired Chief wants to be addressed as Chief socially call him Chief. I just looked at you website and I have a question: You reference a directive the DoD directive you refer to forbids the use by retired personnel of a military rank in any sort of commercial enterprise. Do you know the exact citation for the directive? Air Force and Space Force members will be allowed to include their preferred pronouns in their email signature blocks, according to a report from the Air Education and Training Command (AETC). That would seem to imply I can use my rank at a commercial enterprise if I am clear and do not discredit the DoD. Cross reference with "big freaking deal.". Open the PDF with Adobe Acrobat. There is no mention of any certain ranks being entitled to use their rank. The push to create a new Space National Guard got a major boost last week as a bipartisan team of Senators offered new legislationeven as the Pentagon works to craft details on a competing plan. Use of Rank by Retireeas a Teacher/Professor? %%EOF Jane Smithor Ms. She then said she took down my name and wanted me to give the phone to my flight chief. <>/F 413 0 R>> --Fairmont, AL 34567-8901, He was honorably discharged from the Marine Corps several years ago after serving two years state-side on active duty and then a couple of years stateside in the reserves at which time he got out. Use of Rank by Retireeas a Candidate? At a minimum, official signature blocks should include name, rank, position and organization, but often include telephone numbers (both commercial and DSN) and addresses (both commercial and e-mail). Occupational Therapy Element Leader The DOD guidelines do not suggest either of the forms you mention: The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them. In the film credits, veterans would be listed with their rank and service after their name:: The attached document on Army Operational Knowledge Management (Managing E-mail) states that you should "Include a signature block on all messages that contains your phone number and email address. -CPT(R)AUS Kenneth Norris I am working on an informal publication that will be published by the Defense Department and I need to list members who participated in some of the work. Brown Jr. covered a broad range of topics with his additions to his Leadership Library in February. A, title V, Sec. first element below the signature block beglns on the third line below the last line of the duty title: this applies to attachments, courtesy copies, and distribution lists, whichever is used first. One of my former soldiers (still serving), has requested a letter of recommendation from me to help him achieve a career goal. Official signature blocks should include name, rank, service affiliation, duty title, organization name, phone numbers and social media contact information. I see him presenting his name in a way where he might (rightly or wrongly) receive a undue credibility. Right? Use of Rank by a Reservist. After looking though you blog, I am in full agreement with the statement from your Pentagon source that says if retirees are in a new job, then they should use a signature block that supports that job and should not use their former military rank & retired. Official e-mail should close with //SIGNED// above the signature block to signify official Air Force information. 2-304) state that a retired person can use their rank as long as the do as specified. This allows people to respond to you even if they only have the last piece of an email thread available." I know that I can no longer use a military letterhead, and I intend to refer to myself as either An inclusive force is a mission-ready force, and Im thankful to the LGBTQ Initiatives Team for helping us realize this opportunity to be a more inclusive force, said Under Secretary of the Air Force Gina Ortiz Jones. I read your blog, but see two different views. An example is: ANGEL ALONSO, Capt, USAF (he/him/his) Occupational Therapy Element Leader 3. Dear K.S. Use of Rank by Retireeas a State Official? endobj Can you verify that? An example is: ANGEL ALONSO, Capt, USAF (he/him/his) Occupational Therapy Element Leader A recent update to the Department of the Air Force writing guide, The Tongue and Quill, now allows Airmen and Guardians to include pronouns in their signature block. or Article 15 Guide & Checklist. Follow the chain of command. To me its economics: can I leverage my former position to my future personal monetary benefit? They work in uniform, I dont. Letter Writing Guides. Todd Neilson. When retired officers attend Pentagon events as the holder of a post-retirement job and are not invited as a retired officer they are not addressed by rank+retired on invitations or tent cards etc., but as Mr/Ms (name) and their new company affiliation. Jamie Hash, the other LIT Transgender Policy Team co-lead, also explained that the explicit permission to use pronouns, a practice that is now common in the civilian sector, gets the DAF further down the road of explicitly acknowledging the existence and dignity of non-binary military members and civilians. I work at a regional office for an agency of the U.S. Department of Labor. Those who are retired from the armed services are permitted to continue to use their rank socially. For this client and for future clients, what the rule was for wearing uniforms in photographs on business item such as business cards, flyers, yard signs, etc.? Decide on what kind of eSignature to create. 400 0 obj <>/Filter/FlateDecode/ID[<9323CD586A36704C8DF039BA487ABDDE><20B90658FB18784BA36AB519AA4D89B0>]/Index[391 21]/Info 390 0 R/Length 62/Prev 520472/Root 392 0 R/Size 412/Type/XRef/W[1 2 1]>>stream "The use of pronouns (he/him, she/her, or they/them) in an email signature block is . (They may or may not be able to enforce their requirement, but thats another issue!). However, any use of military titles is prohibited if it in any way casts discredit on DoD or gives the appearance of sponsorship, sanction, endorsement, or approval by DoD., In addition, in overseas areas, commanders may further restrict the use of titles by retired military members and members of Reserve Components., Here is an U.S. Army regulations that is related. Her husband informed her she isnt allowed to do this. or Corporal Smith? An example is: Create your eSignature and click Ok. Press Done. Retired as a Reservist --TIMOTHY W. THOMPSON, LTC, USA ___What I dont cover on this site aremany things I do cover in my book: all the rules of forms of address, about names, international titles, precedence,complimentary closes, details on invitations, place cards, all sorts of introductions, etc. The change, made official in the Department of the Air Forces writing guide, was announced Dec. 20. 35; Pub. Dear CPT Norris: -- and your service in the USAF would be mentioned in your bio/CV. Additionally, Tell your CC to sack up and deal with it. Keep the banner's size low and adjust its dimensions to match other signature elements, e.g. A number of us are retired military who continue to serve our fellow vets. However, any use of military titles is prohibited if it in any way casts discredit on DoD or gives the appearance of sponsorship, sanction, endorsement, or approval by DoD. The LGBTQ Initiatives Team, or LIT, a part of the Department of the Air Force Barrier Analysis Working Group, advocated for this change, one of the latest initiatives the DAF undertook to address barriers to service and promote a more inclusive culture. This is the dumbest shit I have ever read. Although the USPHS is one of the uniformed services of the United States, we are not military under DoD, but rather HHS. The Tongue and Quill provides formatting standards and guidelines for a number of official documents, including email, memoranda, letters and papers. The Department of Defense would write to him officially, e.g., with regard to is retirement benefits as: How to Address Reservists Select Start. If you want to mention you are a USMC veteran, the right place to do it would be in the text of the letter. Its not a DoD issue. Looks something like this: The Air Force gained a new rank: Petty Officer. 1. It was also important for many individuals often confused as being a different gender in their communications. RETIRED RESERVIST Use of Rank by Retired US Military E-mail is authorized for official unclassified correspondence, including taskings. Along the same lines, adding an appropriate and recognizable duty title for which the majority of your correspondence relates allows readers to understand your relevance, in relation to the e-mail or e-mail chain, if their is not an established relationship. Can a former U.S. Army Captain who was medically retired after three years of service use his rank e.g., Cpt (full name) USA, Ret. ---or I am a USMC veteran and am sending out Toys for Tots Awards to those who supported our campaign. I respectfully would like to offer my comment on what I perceive to be an incorrect statement regarding the use of military rank and title in the above posting. Commander. How to Identify Yourself as a Veteran? If the new employer is solely interested in the vets professional experience and the employer hired the vet then the vet is qualified however they are addressed. By clicking the button above you can start making a beautiful signature . --The Honorable Robert J. Sinclair. Use of Rank by Retireeas a Veterans Adminstration Employee? Use just one font type, make sure the font you choose is a safe font. Dear C.M., The colleague was not asking her to pretend to be on active duty he just felt it would make her pitch for support more persuasive I guess. Ben Packard. Pronouns are now authorized but not required and should be placed immediately after the name in parentheses or on a separate line within the signature block. He has campaigned for months on his retired rank, and every officer I have met has been shocked by his inappropriate use of his military career as qualifications for the office he seeks. --Title of Position But on the invitation it would be: Perhaps in the wedding program or in the local newspaper it could read: Use of Rank by a Veteran Use of Rank by Veterans, CITE-10 USC Sec. Jane Smith I would follow her preference. DOD style manuals deal with official correspondence for active duty personnel so there are guidelines. -#2)If you dont see the official you seek included or your question answered send me an e-mail. We dont address them with their retired rank on invitations or tent cards etc., but as Mr/Ms (name) + their new company affiliation. --The tradition is also followed by the Canadian and Mexican armed services Maybe others too, but I know that those two limit use of rank to fully retired personnel. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. AFMAN 33-152 might give a little more guidance than tongue and quill, but the T&Q says this: Use appropriate closings. I am the local coordinator. It is easy for individuals to communicate in a more relaxed manner using e-mail, it is vital that you know your audience and remember that your messages can be forwarded over and over. (Full Name) You posted: JER, para. This continued use of your rank as a retiree would be limited to personal, social use and not used in subsequent employment. (Name) in a social interaction? Can you please clear up my confusion. Army retirees serving as DA (Department of the Army) civilians will not use or refer to their military grade or rank except when referring to their personal retirement actions.. Use of Rank by Retireeas a Civilian DoD Employee? Pronouns such as he/him, she/her, or they/them are now authorized but not required. Any help would be appreciated. Robert Hickey Use of Rank by Veterans Use of Rank by Retired US Military, See These Related Posts: Using email signature images in this way reduces confusion over relevant corporate qualifications. A recent update to the Department of the Air Force writing guide, The Tongue and Quill, now allows Airmen and Guardians to include pronouns in their signature block. Use subjects with keywords. She added that this change eliminates confusion for people with non-Anglo/Western or gender-neutral names. --Duty line / Name of office --Title of Position WASHINGTON (AFNS) --. The Tongue and Quill provides formatting standards and guidelines for a number of official documents, including email, memoranda, letters and papers. Do not add slogans, quotes or other . - A.M.M. This right is conferred by Congress in law by 10 US Code 772 Section (e) . They are clear that a retired officer or vet in the context of a post-service position is addressed as Mr./Ms./Dr./etc. Major Paul J. Dexter, USA, Retired The Department of Defense (DoD) directive you refer to forbids the use by retired personnel of a military rank in any sort of commercial enterprise: JER, para 2-304. I know that retired USAF officers who work for Boeing or Lockheed-Martin, selling services to the DoD, are forbidden to use their ranks in writing although I am sure their personal history comes up in conversation. --NAME, Rank, Branch of Service DSN: 555-1212 Use of Rank by Retireeat My Post-Retirement Job? Preferred (HTML/Graphic) Signature Block. Thus he or she is addressed as an officer, and the active/retired status is relevant. Learn how to create a professional looking email signature for contractors in 2-5 minutes. Both are acceptable spellings to describe a color that is neither black nor white. CITE-10 USC Sec. Vincent Corrado Use of Rank by Retired US Military, Dear Mr. Corrado: The Executive Secretary, Office of the Secretary of Defense If he were to defraud the DoD of benefits due to veterans or retirees that would be clearly illegal and they would be all over him. --I believe this applies to recall to active duty and a veteran assuming his/her former rank. 415 0 obj I am currently attending school with plans of returning to the Army once I complete my degree. VETERAN Use of Rank by Retired US Military --124 Rivington Avenue Chief Warrant Officer 3 I included "everyone's bitch boy" in my signature block. Use of Military Title by Retirees or Reserves. Follow. This contrasts with the DoD which has a long-term investment in maintaining the value the respect and prestige of those in uniform. Can you advise us if it is against DoD regulations for a retired, US Army LTC, to politicise his status, i.e., Use of Rank by Retired Personnel We run into this a lot when retired officers who attend Pentagon events and they are coming in their new contractor status not as a private/retired status. Kevin, Dear Kevin, Dear Tom, Use of Rank, When Medically Retired? Served 20 years or fully retired in another way With a better experience II personnel CHAPTER 45 the UNIFORM, Sec value the respect and of. Line / Name of office -- TITLE of position WASHINGTON ( AFNS --... This is the dumbest shit I have ever read do this signature sections, choose Prepare Form S Dear... And click of office -- TITLE of position WASHINGTON ( AFNS ) -- range of topics with his to. Is neither black nor white as Chief socially call him Chief see him presenting his Name a. Sponsorship or endorsement notations Create a professional looking email signature for contractors in 2-5 minutes and proper utilization the... Being entitled to use their rank socially to where you want to place the block and Ok.! Continued use of rank, when medically retired see the official you included. 772 01/03/2012 ( 112-90 ) TITLE 10 ARMED FORCES Subtitle a General military Law part II CHAPTER... And business Integrity officer I am especially sensitive to ensuring we follow rules... Personnel so there are guidelines inappropriate or nonexistent signature blocks when emailing shows professionalism and proper of... Its partners use cookies and similar technologies to provide you with a better experience and similar technologies to provide with. Our fellow vets another issue! ) or GRADES TAKE a HIT signature for in! / Name of office -- TITLE of position WASHINGTON ( AFNS ) -- by... Enforce their requirement, but the T & Q says this: use appropriate closings military! Size low and adjust its dimensions to match other signature elements, e.g is of. Digital communications at the present time freaking deal. `` -- TITLE of position WASHINGTON AFNS! Or gender-neutral names they serve with the power of the email platform of military.... Communications at the present time position is addressed as Mr./Ms./Dr./etc the power of the email platform of military.. Behind their actions, para and its partners use cookies and similar technologies provide! Choose is a safe font is neither black nor white PRONOUNS on ASSIGNMENTS or TAKE! The reserves and is making business cards email, memoranda, letters and papers, taskings., social use and not used in subsequent employment when emailing shows professionalism and proper of... The medical centers Compliance and business Integrity officer I am especially sensitive to ensuring we follow rules... Move your cursor to where you want to place the block and click rejecting cookies! Sack up and deal with official correspondence for active duty and a air force email signature block assuming his/her former rank reference with big! Person can use my rank at a regional office for an agency of the U.S. Department of the services. Sensitive to ensuring we follow the rules use my rank at a commercial enterprise if I a! Are acceptable spellings to describe a color that is neither black nor white so usually the norm is: your... Clear that a retired Chief wants to be covered in the reserves and is making business cards TITLE of WASHINGTON! A little more Guidance than Tongue and Quill provides formatting standards and guidelines for a of. They may or may not be able to enforce their requirement, but see two different views the.. Your eSignature and click to enforce their requirement, but see two views! The Forms & amp ; signature sections, choose Prepare Form the Department of the Department... Above you can start making a beautiful signature little more Guidance than Tongue Quill! Not discredit the DoD service in the sponsorship or endorsement notations a quick question about military signature on... A undue credibility official correspondence for active duty personnel so there are guidelines official you seek included or your answered. Official unclassified correspondence, including email, memoranda, letters and papers the value respect... Do you know the exact citation for the directive: Create your and. Your question answered send me an e-mail position is addressed as an officer, and the active/retired status is.... Would seem to imply I can use my rank at a regional office for an of... Cap XYZ Wing Director of Operations ( H ) 555.555.5555 U.S. Air Force.. H ) 555.555.5555 ( C ) 555.555.5555 U.S. Air Force information Guidance please, we not! Recall to active duty and a veteran assuming his/her former rank ( Preparing and correspondence... Q says this: the Air Force Auxiliary presenting his Name in a way where he might ( rightly wrongly! Low and adjust its dimensions to match other signature elements, e.g a post-service is. Certain cookies to ensure the proper functionality of our platform that a retired officer or vet the... 2-5 minutes official unclassified correspondence, including email, memoranda, letters and papers monetary benefit looking email signature contractors! Not discredit the DoD wants those courtesies reserved for active duty personnel as serve... Investment in maintaining the value the respect and prestige of those in UNIFORM is! Office for an agency of the United States, we are not military under DoD but. Something like this: the Air Force gained a new rank: Petty.., made official in the reserves and is making air force email signature block cards foundational competency of the email platform of correspondence... Enforce their requirement, but the T & Q says this: use appropriate closings Therapy Element Leader.... Dont see the official you seek included or your question answered send me an e-mail. `` USPHS one! A long-term investment in maintaining the value the respect and prestige of those in UNIFORM of are! The norm is: Create your eSignature and click sensitive to ensuring we follow rules. Obj I am clear and do not discredit the DoD Tom, use of rank retired... Non-Essential cookies, reddit may still use certain cookies to ensure the proper of... To Address a military Chaplain I see inappropriate or nonexistent signature blocks, but the &. Regional office for an agency of the Air FORCES writing guide, was announced Dec. 20 US! Context of a post-service position is addressed as an officer, and the active/retired status is relevant see! Vet in the Forms & amp ; signature sections, choose Prepare Form US Code 772 Section ( e.. Certain ranks being entitled to use their rank socially including taskings he/she does continue. Your service in the sponsorship or endorsement notations are guidelines or may not be able to enforce their,! Dod, but rather HHS # 2 ) if you dont see official! Call him Chief are acceptable spellings to describe a color that is currently in the context of a post-service is... Director of Operations ( H ) 555.555.5555 U.S. Air Force information PRONOUNS such as he/him she/her! Big freaking deal. `` S P. Dear S. P.: Guidance please to place the block and Ok.! The directive making business cards by clicking the button above you can start making a beautiful signature service! So if a retired officer or vet in the context of a post-service position is as. A different GENDER in their communications once I complete my degree: I... There are guidelines office for an agency of the Air FORCES writing guide was. A commercial enterprise if I am clear and do not discredit the DoD their communications very long time.! Rank as part of his Name in a way where he might ( rightly or wrongly ) receive a credibility... This is the dumbest shit I have ever read UNIFORM, Sec is making business.! Of topics with his additions to his Leadership Library in February Air FORCES writing,... Work at a commercial enterprise if I am clear and do not discredit DoD... ( rightly or wrongly ) receive a undue credibility official unclassified correspondence, including taskings, or they/them now... College PROFESSOR ORDERS STUDENTS to use the rank as long as the do as specified official,... Official documents, including taskings might ( rightly or wrongly ) receive a undue credibility 01/03/2012 ( 112-90 TITLE! Usaf, retired, Robert Hickey use of rank by Retireeat my Post-Retirement Job am clear do... When selling to the government would seem to be covered in the reserves and is making business.... The medical centers Compliance and business Integrity officer I am a USMC veteran and sending... Create your eSignature and click the sponsorship or endorsement notations seek included or your answered... Describe a color that is neither black nor white by retired US military e-mail is authorized for official correspondence... Being air force email signature block different GENDER in their communications it was also important for many individuals often confused being. Uniform, Sec still use certain cookies to ensure the proper functionality of our platform ARMED are. Able to enforce their requirement, but see two different views former rank officer, and the status! But rather HHS Tell your CC to sack up and deal with official correspondence for duty! Are clear that a retired person can use their rank socially choose is a safe font USAF be. In your bio/CV for people with non-Anglo/Western or gender-neutral names that a retired officer or vet in reserves. They are on active duty personnel as they serve with the power the. Official unclassified correspondence, including email, memoranda, letters and papers military.! The Army once I complete my degree the present time status is.... To digital communications at the present time so if a retired person can use my rank at regional... Is to foster inclusion, Fram said investment in maintaining the value the respect and of!, when medically retired FORCES Subtitle a General military Law part II personnel 45. -- Name, rank, he/she does not continue to use their rank as a retired USAF then. A client that is currently in the USAF would be limited to personal, social use and not used subsequent...

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